Aerial view looking directly down on a cul-de-sac in a planned exclusive residential community in the Scottsdale area of Arizona.
Numerous inhabited communities constitute a Houseowner’s Association Management organization that maintains a hygienic and integrated atmosphere in the locality. The HOA management structure is also available to those who purchase single-family homes within a planned area. The above system free homeowners some of their responsibilities, but this does not happen free of charge; the relief comes with a fee. In most cases, these HOA management structures aim to balance house building corporations’ interests and those of society. Achieving the above sometimes may become overwhelming. Hence, HOA is obligated to seek professional support from specialized companies.
Homeowners Association Management
Homeowners association management consists of boards that constitute volunteer community members. They are obligated to make their community habitable even if it means hiring a third party in that regard. In case a third-party entity is engaged, then the management company is supposed to work with the community board directors in their endeavors. Even though they are professional entities, they are obligated to implement directives and policies that have been approved by the board of directors. The community board is not only responsible for decision making but also acts as the point of reference for the primary homeowner. Responsibilities assigned to the third-party management team entails administrative services, accounts services, site management, and accounts receivable management.
Administrative duties
For effective delivery of services to the community, the house owner’s association structure requires an expert who is well versed in community management. Someone imbued with experience working with a community. The occupant of this position is expected to navigate through community challenges with great ease by communicating effectively. Some of the most common administrative duties of the management structure include:
• Enforce community rules and regulations
• Produce monthly reports
• Preparing an annual budget
• Attend board meetings
• Attend to primary homeowners’ queries
Site Management
This role is deemed to be one of the essential aspects of the management structures. Without proper site management, house values are likely to go on a downward trend, and the community’s image could be tainted. HOA management is obliged to perform the following roles to achieve maximum results concerning site management:
• Regularly visit the homes to check on maintenance issues
• Check on rule violations
• To ensure various vendor tasks are done according to approved specifications
Accounting Services
Lack of accuracy when dealing with community-based financial issues could lead to complications. In that regard, a proper HOA management structure should be in a position to address community economic issues. It should be able to perform the following roles:
• Control community bank accounts
• Estimate maintenance costs with accuracy
• Guide long-term funding for residents and their community board
• Keep track of accounting details
Managing Accounts Receivable
Most communities are not lacking in delinquency when it comes to billing issues. Effective HOA management teams keep track of state laws regarding collecting bills and ensuring these guidelines are implemented effectively. The HOA management team is obligated to perform the following:
• Checking on bills with delinquency
• Sending notices to delinquent house owners
• Implementing legal action appropriately, working alongside the association’s attorney
Relationship between HOA Management and primary homeowners
Even though management structures are essential in residential habitats, it is worth noting that these management bodies do not work in isolation. They work alongside the primary homeowners. Homeowners are obliged to perform simple but essential roles such as:
• Adhering to rules set-out by board members
• Maintaining cleanliness within the community
• Avoiding Vandalism
• Handling their pets appropriately
A progressive community can only be achieved when various stakeholders work in tandem with each other. In that regard, the homeowners and the HOA management should work together to achieve better living standards in the community.